MINISTRY MATTERS Vol. 5 No. 6 February 15, 2019
The purpose of Ministry Matters is to provide an opportunity for the leaders of Timothy to share what is happening in their ministry area. Each Friday, Ministry Matters is emailed to Timothy’s executive board, elders, staff, commission leaders and other lay leaders. If you wish to include something, please email it to Diane Mayfield (firstname.lastname@example.org) by 8am Thursday. Feel free to share this document as you wish.
PLEASE NOTE: There was no Ministry Matters last week (Feb. 8). If you know of anyone not receiving this publication on a regular basis, please contact Diane Mayfield (email@example.com).
ATTENTION LAY LEADERS: All members of Timothy’s Ministry Staff, Executive Board, Elected Elders, Commissions, Committees and Boards, and School Board are urged to attend the Leadership Orientation on Sat., Feb. 23, 9-11am in the Fellowship Hall at R.D. Mize Campus. Please RSVP to the leader of your group who, in turn, should report numbers attending to Diane Mayfield(firstname.lastname@example.org). Thanks!
From Gather Commission—Charlie Johnson, Secretary
Gather Commission met on Jan. 28 with Melissa Struewe, Charlie Johnson, Kent Burns, Kyle Oelkhaus, Mary Taggart, Sandy Bahrenburg and Val Leakey attending.
The minutes of the Jan. 13 meeting were approved. Future minutes will be sent to the commission for review, corrections, and publication. Then official approval of minutes will occur at the next scheduled commission meeting.
Executive Board Update: As follow-up to discussion at the Jan. 13 commission meeting, Melissa started discussion about Gather Commission focus. Gather Commission will focus on Fellowship, the 4G’s, and our ministry emphasis.
Congregational Survey: tabled for now.
Gather Commission Budget Discussion: Sandy reviewed the commission budget and explained some of the accounts. See handout for details.
Account #3111152 Gather Worship/Music Ministry-Designated has been the only account for collecting and disbursing funds for Gather. Funds were divided between music and fellowship in the same account, causing extra work. Commission needs to determine amount of funds to transfer into Account #3110151.
Account #3110151 Gather Non-Music – Designated has not been used in the past, but commission wants to change that. It was suggested to change the name of the und to Gather Fellowship-Designated, and to transfer into it the Executive Board’s one-time gift of $8,100. Each commission received the same amount.
Motion:It was moved, seconded and carried to change the name of Account #3110151 Gather Non-Music-Designated to Gather Fellowship-Designated. Sandy will discuss with Chris Krenz. The name change will allow the commission to separate funds coming in between either the music account or the fellowship account.
Motion: It was moved, seconded and carried to deposit the $8,100 into Account #3110151 Gather Fellowship-Designated. Sandy will discuss with Chris Krenz.
Account #44113103 Altar Flowers: A policy was revised to only order flowers if funds had been contributed. Otherwise, artificial flowers will be placed on the altar.
Case Document—Gather Expenditures: Kent reviewed the handout.
The Service of Joy (SOJ) is in immediate need of a new 32” flat screen TV to replace a monitor that no longer works and cannot be repaired. Adding to the problem, the monitor is connected to an outdated computer, which uses non-HDMI cabling (new TV’s no longer come with the old VGA input plug). Kent will follow up about this.
The SOJ’s ten-year-old keyboard is not reliable for use at the service. A replacement keyboard was discussed, but at the $1,000 price point, it requires a computer to load and presets into the keyboard for a service. Kent will follow up about this.
Not listed in the handout, Kent discussed the need for the remote control of the trusses that hang over the stage at Wyatt Rd. Campus. The trusses have been moved up and down manually with a lift and ladders, which takes time to make position changes.
Future Gather Events: Holding monthly potluck dinner was mentioned, which would not cost much money. Other events mentioned were picnics and organizing an ice cream social when kids start back to school. We also initiated a request to host the April 3 Lenten Meal with the choir. The commission needs to think of other events to encourage fellowship.
Live Well Community Fair on March 2: handout
Gather’s responsibilities: Set-up of chairs and tables (including AV set-up needs), provide information about worship opportunities at Timothy, and serve as greeters at the event. Not mentioned in the handout was teardown of the event, which we will be expected to handle. The youth group will not be available to help with set-up on 3/1 or teardown on 3/2 due to prior commitments.
Melissa will send out a Google Doc sign-up sheet for the event. Don’t forget to list your t-shirt size before closing the form.
A flyer will need to be created for this event. The flyer will be at the Gather table in the lobby.
Nancy said we have the use of the TV monitor for this event to advertise the commission.
Next and Future Meetings: Gather Commission will next meet on Feb. 25, 6-8pm, Fellowship Hall. Future meetings will occur on the 4th Monday of each month.
Investigate if Wyatt Rd. computer can output HDMI to new TV. Kent will research two TV’s and cabling and replacement keyboard.
Sandy will check with the Executive Board about inserting a slide in the service PowerPoints to inform members how they can donate to the Gather Fellowship-Designated Fund.
Sandy will ask Chris Krenz about handling Gather funds, half in newly renamed fund, other half in designated if a donation comes in for Gather but is not specified.
April 3 Lenten Meal, co-hosting with choir. Kent will contact men’s group about switching dates.
Kent to ask Rod if/when Easter service postcards will be available/mailed.
Mary will post clips from ENGAGE or produce PowerPoint for monitor at Live Well event.
Kent will send Mary the Lenten Meal menus.
Commission members to start thinking about future fellowship events. New ideas, where we go from here?
Prepare Gather’s 2020 budget requests by end of August. In September, Executive Board will ask the commissions for their 2020 budget requests.
By August, Kent will assess what equipment may need replacement or updates for consideration in 2020 budget requests.
Upcoming Dates to Remember:
Feb. 21—Call Committee meeting, 7:15pm, Room 302, R.D. Mize Campus
Feb. 23—Leadership Orientation, 9-11am, Fellowship Hall, R.D. Mize Campus
Feb. 25—GO Commission meeting, 6pm, Room 103, R.D. Mize Campus
Feb. 25—GIVE Commission meeting, 6pm, Room 302, R.D. Mize Campus
Feb. 25—GATHER Commission meeting, 6pm, Fellowship Hall, R.D. Mize Campus
Feb. 25—GROW Commission meeting, 7pm, Room 302, R.D. Mize Campus
Mar. 2—Live Well Community Fair, 9am-3pm, Wyatt Rd. Campus
Mar. 6—Ash Wednesday Services (4 & 6:30pm) and LWML Ham Dinner (4-7pm), R.D. Mize Campus
Mar. 13, 20, 27, Apr. 3, 10—Lenten Services (4 & 6:30pm) and Lenten Meals (5-7pm), R.D. Mize Campus
Mar. 16—ENGAGE Worship and Praise, 7pm, Wyatt Rd. Campus
Mar. 22—School Ministries Trivia Night, 6-10pm, Wyatt Rd. Campus