MINISTRY MATTERS Vol. 5 No. 4   January 25, 2019

The purpose of Ministry Matters is to provide an opportunity for the leaders of Timothy to share what is happening in their ministry areas. Each Friday, Ministry Matters is emailed to Timothy’s executive board, elders, staff, commission leaders and other lay leaders. If you wish to include something, please email it to Diane Mayfield (dianem@timothylutheran.com) by 8am Thursday. Feel free to share this document as you wish.

From Live Well Planning Team—Nancy Nowiszewski, Chair
The Live Well planning team met on Jan. 14 with Nancy Nowiszewski, Pam Sbisa, Diane Mayfield, Esther Maxwell, Melissa Struewe, Richard Pirch and Courtney Dryer attending. The meeting opened with prayer.

Synopsis of Event:  Organizations in Eastern Jackson County are invited to provide information about safety and wellness for teens and adults the Live Well Community Fair on March 2, 2019, from 9am-3pm at Wyatt Rd. Campus. Organizations will be given table space; selected organizations will speak to those assembled at scheduled times for 10 minutes each (from 10am-2pm). The event is free to the public and the participating organizations. Food will be available for purchase from Timothy youth attending the National Youth Gathering this summer.

Timothy ministries will be featured at information tables in the lobby: GriefShare, DivorceCare, Teen Club, BreakTime, Scouts, Stephen Ministry, Pairs & Spares, Cancer Companions, plus opportunities for spiritual growth (worship opportunities, Bible studies).

Areas of Responsibility by Commissions & School Board/PTL:

  • Gather Commission:  Set-up (including AV set-up needed); provide information about worship opportunities at Timothy and serve as greeters the day of event; could use youth for set-up
  • Grow Commission:  Provide information on Bible studies at Timothy, JourneyMen and Women of Hope events; also assist with follow-up to community organizations invited to participate
  • Give Commission:  Coordinate event; send initial letter of invitation to organizations to participate; serve as main contact with other commissions and community organizations
  • School Board/PTL:  provide TLS and ECC information; offer open house during event??

Each Commission plus School Board/PTL will want to promote their ministries through this event and should let the Live Well team know which ministries will be represented and what table space is needed. This includes all groups open to the community (Boy Scouts, Girl Scouts).

Agencies planning to attend:

  • CJCares:  Central Jackson County/Community assessment and resource evaluation service; seeks to reduce emergency call volume by applying a proven Fire Preventions model; assist patients/residents in finding non-emergent solutions, reducing the need for EMS services and trips to ER
  • LCC Comfort Dogs
  • Compassionate Friends
  • Crossroads Palliative Care
  • Good WORKS Career Center
  • Hope Dental:  information table plus mobile dental unit
  • Hope After Suicide Loss—Jackson County
  • Hope House:  domestic violence shelter for women and children
  • If Not For Grace Ministries:  post-abortion healing
  • Impact Ministries—Blue Springs
  • Joshua Center/Sunshine Center
  • Pathways to Promise—Nancy will coordinate with agencies in this area
  • Rachel House:  crisis pregnancy center
  • ReDiscover (Lee’s Summit):  support when struggling with addictions of any kind
  • Respect Institute with Truman Medical Center:  speaker about recovery
  • Solace House/Kansas City Hospice & Palliative Care

Nancy will contact:

  • American Foundation for Suicide Preventio
  • Community Services League:  Blue Springs
  • Comprehensive Mental Health Services:  Jackson County
  • Center for Behavioral Medicine:  suicide, alcohol & drug use, mental illness, gambling problems, coping with disaster
  • Hillcrest Transitional Housing:  Lee’s Summit and Independence
  • NewHouse:  domestic violence shelter for women and children
  • Mother’s Refuge:  home for pregnant teens
  • Rainbow Center
  • River of Refuge:  housing in Raytown
  • Stroke Support:  St. Mary’s Medical Center

Note:  From this group, Nancy has so far received confirmation of participating from Community Services League, Hillcrest Transitional Housing, and NewHouse.

Live Well team to contact the following:

  • Blue Springs Fieldhouse:  Diane to contact
  • Blue Springs School District Resource Officers and BS Education Foundation:  Pam will contact
  • BSSD Student Mental Health Services:  Diane to contact Nancy Stevens, coordinator.  Nancy is excited about participating in this event and is in the process of communicating with her supervisors for approval
  • Blue Springs Family YMCA:  Diane to contact Kathy Sather, community relations at the Y. Kathy is also excited about this opportunity and is contacting board of directors about Y involvement.
  • Parents As Teachers/Plaza Heights Christian School:  Nancy will contact Mary Reed.

Master of Ceremonies for event:  Nancy will contact possible people that would be good for this.

Physical Set-up: 

  • Tables in gymnasium (one per organization); will provide electrical as needed
  • Microphone on stage for speakers from the selected organizations
  • Lobby:  tables for Timothy ministries, information table, food tables plus clusters of chairs

Before March 2:

  • Name tags for reps from organizations and Live Well team
  • Order tote bags for each attendee (will cost Timothy $2 per bag)—Nancy will work with Pastor Rod about this
  • Welcome letter from Pastor John placed in each tote bag; information about Timothy’s worship services, including Lent and Easter, plus Bible study opportunities; a directory of organizations with info tables (layout/map of room) and schedule of speakers
  • Create flyer to mail to local churches and media by Jan. 28; will also use internally at Timothy; Nancy is working on this.
  • Nancy will email original letter of invitation sent to organizations in Oct. with the event flyer to the commission leaders and school board by Jan. 25.
  • Advertise in Metro Voice, Examiner, and possibly other print media; Nancy working on this.
  • Publicize on K-Love 97.3FM; Life Talk Radio 96.9FM; KCWJ 1030AM; KLJC 88.5FM
  • Invite Fox 4 and other TV stations for live coverage
  • Solicit event photographer; Nancy working on this.
  • Other suggested venues to promote:  grocery stores, libraries, doctors’ offices, Chamber of Commerce. Grain Valley News, Colonial Gardens (since close proximity)
  • Distribute door hangers in neighborhoods close to Wyatt Rd. Campus
  • Team members/volunteers wear t-shirts with event name; Nancy will work on this

Funding for tote bags and advertising?  Nancy has applied for a Thrivent grant of $250; will also discuss possible funding assistance with Executive Board.

From Executive Board—Charlie Johnson, Church Secretary
Executive Board met on Jan. 14 with Ben Ryan, Charlie Johnson, Gary Flandermeyer, Diane Mayfield, Joe Sauter, Carol Cronkhite, Sandy Bahrenburg and Louis Wilbers attending.  Rachel Pierce, School Board President, was welcomed as a guest.  Meeting opened with prayer.

Rachel updated the board about discussions with parents and staff about increased security and safety at ECC.  Rachel also asked the board to consider a proposal for a full-time ECC teacher.

Reports:

  • Financial: 
  1. The financial reports for November 2018 budgeted income & expenses, designated fund, balance sheet and the budgeted financial exceptions were issued to all board members for review prior to the meeting. The following November financial reports were presented by Gary and discussed:
  1. Budgeted Income/Expense Itemized Summary
  2. Budgeted Financial Exception Report
  3. Estimate of Income & Expenses for 2018 year end
  1. Gary reported that the November budgeted financial report showed a $23,617.70 surplus for the month, resulting in a year-to-date (11-30-18) deficit of $210,954.99. Year-to-date income was 10% below budget and expenses were 0.7% below budget.
  2. The budgeted financial exception report, which shows budget line items that have a deviation of greater than 10% greater than budget, were reviewed. Gary mentioned that adjustments were made in the 2019 budget which should reduce the number of expense budget deviations, many of which were related to facilities expenses at both campuses.
  3. Two generous donations, totaling $75,000, were recognized in the November financial reports.
  4. Gary informed the board that the 2018 First Fruits contributions, currently reported in the Designated Funds, will be credited to the 2018 budget in the December year-end closeout; none of this income has been credited to the 2018 budget this year.
  5. It was moved, seconded and carried to approve the November financial reports as written. Gary was authorized to distribute copies of the financial reports to the congregation.

New Business:

  • New Bulletin Design:  Rod reported that he has received only positive comments.
  • 2019 Fundraiser:  Louie discussed need to replace R.D. Mize playground fence with a 6’ or 10’ fence for increased security.
  • 2019 Maintenance Dept. Budget Issues:  Questions were raised about the high expenses for cleaning services. The board learned about the high cost of stripping and waxing floors at both campuses. This process should ideally be accomplished twice a year or at a minimum once a year, the cost of which is $15,000. This item will be added to the growing list of items for a fundraiser. Gary will check with Chris Krenz to determine who approved the previous purchase order for this service and who received payment.
  • Proposed Soccer Field Memorial:  An outside group built the Wyatt Rd. soccer field and currently maintains it. This group requests naming the field in memory of deceased soccer players from the group. Instead of renaming the field, the board gave approval to install a memorial plaque at the field, the design for which needs board approval before installation.
  • Commission Reports:  Ben reported that he attended the GATHER Commission meeting on Jan. 13. The commission discussed whether its focus should be both worship and fellowship, as established, or just fellowship. For now, the commission will focus on fellowship opportunities. A review of the 4 G’s and their ministry emphases and structure will occur soon.
  • Agenda items transferred to Feb. meeting: 
  1. No complaint Sundays and Information flyers at both campuses (Joe)
  2. Potential by-laws and operations revisions (Sandy)
  3. Consideration of business management services proposal from Rick Maner (Gary)
  4. Insurance claim findings for water damage at R.D. Mize Campus
  5. 2019 fundraiser

Old Business:

  • IT Pros & Shelby Projects:  Ben found a replacement for IT Pros and will also discuss Shelby with Chris. A member of the congregation has volunteered his expertise with computer systems to help with changes. Ben will discuss the IT Pros replacement with Otis.
  • Personnel Committee Report:  Carol
  1. Carol plans to release a revised Policies and Procedures document to include details about staffing hours on campus.  It was noted that some hourly employees have been banking hours recently, which will be addressed in the revised document. Also, all future teleworking will require prior approval by supervisors.
  2. Create a new ECC position—ECC proposed that a full-time position be created to replace two half-time positions. No new hires are necessary. It also allows for the creation of an additional part-time class. Carol will confer with Mary Beth and report back to the board for further action.
  3. Leadership Orientation:  Postponed until Feb. 23, 9-11am, R.D. Mize Campus. Ben will meet with Pastor John about the agenda for this orientation.
  4. Transfer of funds to commissions to enhance ministry:  Gary will email instructions to commission leaders about this process.  Instructions will include which Designated Fund account will receive the funds, and how the commissions will request disbursements from the accounts. Each commission will receive $8,100.
  5. Additional assistance for Pastor John:  The board learned that immediate help is needed for Pastor John with increased administrative duties as interim senior pastor. It was proposed that a full-time, existing staff member be assigned to meet this need. The new administrative position would oversee church support staff, with ECC & TLS under the oversight of Mary Beth Self and Ken Holland, respectively. Elected Elders will oversee  called ministry staff duties. Ben will contact Pastor John and the candidate to discuss this proposal and then report back to the board. This is a high-priority matter.

Upcoming Dates to Remember:
Jan. 28-Feb. 1—National Lutheran Schools Week
Jan. 28—GATHER Commission meeting, 6pm, Fellowship Hall, R.D. Mize Campus
Jan. 28—GIVE Commission meeting, 6pm, Room 302, R.D. Mie Campus
Jan. 28—GO Commission meeting, 6pm, Room 1101, Wyatt Rd. Campus
Jan. 28—GROW Commission meeting, 7pm, Room 302, R.D. Mize Campus
Jan. 31—TLS Kindergarten Open House, 6-7pm, Wyatt Rd. Campus
Feb. 2—LWML Brunch, 10am, Fellowship Hall, R.D. Mize Campus
Feb. 5 or 12—Call Committee meeting, 6:30pm, R.D. Mize Campus
Feb. 9—Women of Hope “Conquering Clutter” workshop, 9:30-11am, Fellowship Hall, R.D. Mize Campus
Feb. 10—School Board meeting, 11:45am, Room 1101, Wyatt Rd. Campus
Feb. 10—Cancer Prayer Service, 3-4pm, R.D. Mize Campus
Feb. 11—Live Well Community Fair planning session, 5-6pm, Fellowship Hall, R.D. Mize Campus
Feb. 11—Executive Board meeting, 6pm, Room 302, R.D. Mize Campus
Feb. 23—Leadership Orientation, 9-11am, Fellowship Hall, R.D. Mize Campus
Feb. 25—GO Commission meeting, 6pm, Room 1101, Wyatt Rd. Campus
Feb. 25—GIVE Commission meeting, 6pm, Room 302, R.D. Mize Campus
Feb. 25—GROW Commission meeting, 7pm, Room 302, R.D. Mize Campus
Feb. 25—GATHER Commission meeting, 6pm, Fellowship Hal, R.D. Mize Campus
Mar. 2—Live Well Community Event, 9am-3pm, Wyatt Rd. Campus
Mar. 6—Ash Wednesday Services, 4 & 6:30pm, & LWML Ham Dinner, 4-7pm, R.D. Mize Campus
Mar. 13, 20, 27, Apr. 3, 10—Lenten Services, 4 & 6:30pm, & Lenten Meals, 5-7pm, R.D. Mize Campus
Mar. 22—School Ministries Trivia Night, 6-10pm, Wyatt Rd. Campus

By | 2019-01-25T10:13:06+00:00 January 25th, 2019|Ministry Matters|0 Comments

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