The purpose of Ministry Matters is to provide an opportunity for the leaders of Timothy to share what is happening in their ministry areas. Each Friday, Ministry Matters is emailed to Timothy’s executive board, elders, staff, commission leaders and other lay leader. If you wish to include something, please email it to Diane Mayfield (dianem@timothylutheran.com) by 6am Thursday. Feel free to share this document as you wish.

 

From Personnel Committee—Carol Cronkhite, Chair

Timothy’s Personnel Committee met on Sept. 3 with Mark Meyer opening the meeting with prayer.

Discussion topics:

  • Reviewed recent staff changes
  • Reviewed and approved Interim Assistant Worship position descriptions
  • Reviewed proposed Business Manager position description. Suggestions will be considered
  • Reviewed updated position factors approved by committee
  • Discussed 2020 budget. Timothy’s base salary is $35,000.
  • Salary suggested by Synod is $41,718. After discussion, committee will recommend at least a small increase to base for 2020.
  • Will communicate to staff that church will absorb $64.50 increase in health insurance premiums for 2020.
  • Mark updated the group on status of Call Committee efforts.
  • All members of Personnel Committee wish to remain on the committee.

From Executive Board—Charlie Johnson, Congregational Secretary

Executive Board met on Aug. 22 with Diane Mayfield, Joe Sauter, Carol Cronkhite, Sandy Bahrenburg, Louie Wilbers, Charlie Johnson and Gary Flandermeyer attending. Diane opened the meeting with a devotion from Col. 3: 12-17 (“Putting On” Virtues) and prayer.

It was moved, seconded and carried to approve the Executive Board minutes for the July 8 Executive Board meeting and the August 12 Joint Elders/Executive Board meeting.

Reports:

  • Commissions: Each VP updated the board about recent activities.
  • Financial:
  1. Gary presented the financial reports for June and July 2019. For the sake of time, the July reports were reviewed in more detail. Following discussion, Gary was authorized to publish the updated reports & post at Information Centers at both campuses.
  2. Gary informed the board that Timothy’s current loan with Lutheran Church Extension Fund (LCEF) will mature 12/30/19. It is a 5-year adjustable rate mortgage using a 30-year amortization. Chris Krenz provided financial information to LCEF in preparation for renewal of this loan. The board authorized Gary and Chris to contact LCEF to discuss alternative loan terms that may be more beneficial for Timothy.
  3. Funding for School Ministries Director of Development position: For the remainder of 2019, this position will be reduced by hours and salary to 75% of original terms.
  4. Case No. 19-0851 – Tax ID 12603791 – Windstream-Sales/Use Tax Refund/Credit-Extension: Timothy is currently contracted with Utility Cost Control (UCC) to identify utility cost savings overcharges. The agreement with UCC was to share 50% of savings with UCC for any new cost savings identified by them. Because MO Dept. of Revenue has opened a case, we have asked them to cancel/dismiss this case as the refund would not be enough to cover legal expenses required to continue with this case. UCC concurred with Timothy’s decision.
  • School Board:
  1. ECC Five-Year Plan: It was moved, seconded and carried to reject the proposed 5-year plan because it does not fit in the budget and there were calculation errors. The board voted to establish a task force to assist ECC in becoming more self-supporting.
  2. School Logos: The board approved the two new school logos.
  • Use of Credit Card/Debit Card for transactions (update): This project is on hold until leadership has a better understanding of the Shelby kiosks’ features. The Festival Committee plans to purchase 3 iPads for Square for this year’s Steak Burger Booth at Fall Fun Fest. Square has lower processing costs than Commerce Bank.
  • Property Board Updates/New Issues:
  1. Water drainage: A recent roof review showed no problems. Property Board plans to use ultra-violet water and a special light to test leaks. Due to water damage, some carpet must be replaced. The linoleum may have future problems due to past water damage.
  2. Playground: The R.D. Mize playground needs wood chips. Volunteers recently weeded the playground and cleaned the awning.
  3. Courtyard: Volunteers recently weeded the courtyard. A fire marshal plans to inspect the courtyard soon.
  4. Parking Lot: Timothy received a bid for a complete resurfacing of the parking lot, which will include 4” of asphalt, at a cost of $225,000. This option will add 20-30 years of future use.
  5. Security Study: On hold for now.
  6. HVAC Maintenance & Contract Addendum: Timothy needs a procedure in place for quick approvals when equipment breaks. $1,975 in HVAC repairs due at Wyatt. It was moved, seconded & carried to allocate $1,975 on HVAC repairs at Wyatt.
  7. Pastor Ted Memorial Area Refresh Project: The Boy Scouts and a mom volunteered to refresh and maintain it as a project for $1,000 or less. Plans will include new bushes, re-stained bench, repair light, and install a memorial plaque. It was moved, seconded & carried to spend up to $1,000 to refresh Pastor Ted’s memorial project.
  8. Fall Fundraising Plans: On track.
  • Courtyard—3 phases—tilling area, remove bricks, install weed barriers and pavers; fix sinking pavement; add 4” poured concrete, build fence around generator; glue down artificial turf. It was moved, seconded & carried to start phase one of the courtyard improvement plan at a cost of $1,400.
  1. Key access to doors next to playground: Card reader was installed Aug. 28. Need a security plan for north. Every door is a zone. Door by ECC is for ECC playground and access, with the exception of Boy Scouts on their meeting night. Other staff & pastors will have card access to all doors.

Personnel Committee: 

  • Submitted recommendation to employ Interim Worship Arts Assistants. It was moved, seconded and carried to accept these positions and the position descriptions as written.
  • Status of Business Manager position: A draft of a position description will be emailed to the board for review. Position will include a focus on technology.
  • New health care premiums: The 2020 premiums will increase to $64.36 per month for 16-17 employees, which represents a $13,000 increase in insurance expenses in 2019. It was moved, seconded and carried to approve the 2020 rates.
  • Overtime policy: Managers will approve all employee overtime requests submitted in advance of overtime work date. All unused vacation in 2019 will not carry over to 2020.
  • Performance Reviews: Personnel Committee will audit files on Sept. 15.

Nominating Committee: 

  • The board authorized the formation of this committee to prepare a slate of officers for Jan. 1, 2020 through Dec. 31, 2021. Bylaws state this is a 5-person committee. Pastors are consulted but not necessarily a member of the committee. Diane will solicit volunteers to serve on this committee. Final slate of officers will be presented at Voters’ Meeting in Dec. for approval.

2019 Annual Voters’ Meeting:  Dec. 8, 2019, 11:45am, Wyatt Rd.

2020 Operating Budget prep:  Gary to notify staff and commissions to prepare budget requests in August and send to him by mid-Sept.

Technology Assessment Update:  Joe and Louie continue to research software programs. A recommendation about adoption will be ready this fall.

Next meeting:  Mon., Oct. 14, 7pm, Room 302, immediately following joint meeting with Elected Elders.

From Lay Leadership—Jacob Gorrow, Director of Elders

A joint meeting of the Elected Elders and Executive Board was held on Sept. 9 with Steve Schild, Ben Ryan, Carol Cronkhite, Charlie Cronkhite, Diane Mayfield, Kelly Twenter, Louie Wilbers, Sandy Bahrenburg, Joe Sauter, Jacob Gorrow, Pastor John and Pastor Rod attending.

Pastor Rod opened the meeting with discussion of Lesson 1 of the online leadership study Build on the Rock by Ted Kober.

Worship Arts Minister Transition Plan Update:  Pastor Rod shared that Worship Assistants, Dave Osbourne and Miriam Lindemann, are busy preparing for services and are ready to assume their duties. Additional updates and feedback will be provided next month.

Business Manager Update:  The Executive Board confirmed that the positon description is being finalized soon in order to post soon.

Vision Planning:  tabled until future meeting.

Joe Sauter closed the meeting with prayer.

Upcoming Dates to Remember:

Sept. 13-15—Fall Fun Fest (Steak Burger Booth), downtown Blue Springs

Sept. 14—Fall Fun Fest Parade, 10am

Sept. 21—3rd Annual J.R. Wiles Memorial Kids Fishing Derby, James A. Reed Conservation Area

Sept. 22-Oct. 20 (Sundays)—Discovery Class, 6-8pm, Room 302, R.D. Mize

Sept. 23—GATHER Commission meeting, 6pm, Fellowship Hall, R.D.  Mize

Sept.23—GIVE Commission meeting, 6pm, Room 303, R.D. Mize

Sept.23—GO Commission meeting, 6pm, Room 103, R.D. Mize

Sept. 23—GROW Commission meeting, 7pm, Room 102, R.D. Mize

Oct. 5-6—LWML Weekend, all services

Oct. 6—School Board meeting, 10:45am, Room 302, R.D. Mize

Oct. 6—Cancer Prayer Service & Fellowship, 3-5pm, R.D. Mize

Oct. 14—Joint Executive Board/Elected Elders meeting, 6pm, Room 302, R.D. Mize

Oct. 14—Elected Elders meeting, 7pm, Room 303, R. D. Mize

Oct. 14—Executive Board meeting, 7pm, Room 302, R.D. Mize