MINISTRY MATTERS Vol. 4 No. 49   December 14, 2018

MINISTRY MATTERS
Vol. 4 No. 49   December 14, 2018The purpose of Ministry Matters is to provide an opportunity for the leaders of Timothy to share what is happening in their ministry areas. Each Friday, Ministry Matters is emailed to Timothy’s executive board, elders, staff, commission leaders and other lay leaders. If you want to include something, please email it to Diane Mayfield (dianem@timothylutheran.com) by 8am Thursday. Feel free to share this document as you wish.

From Executive Board—Charlie Johnson, Congregational Secretary
Executive Board met on Nov. 14 with Ben Ryan, Diane Mayfield, Carol Cronkhite, Sandy Bahrenburg, Charlie Johnson, and Gary Flandermeyer attending. Ben opened the meeting with prayer.

Motion by email:  On 10/31/18, Ben moved to approve the following proposal:  The Executive Board and Elected Elders move that the School Ministries Administrator reports to the School Board, who is also responsible for that person’s annual performance appraisal. It was seconded, discussed and carried. Discussion included that current reporting is to the Senior Pastor. With this revision, consistency with the lay leadership model of the congregation is parallel: the Senior Pastor reports to the Elected Elders and the School Administrator reports to the School Board.

Motion by email:  On 11/2/18, Ben moved to approve the Senior Pastor Position Description as included in the email attachment.  It was seconded and carried.

Motion by email:  On 11/8/18, Carol moved to present Option #1 in proposed 2019 budget which includes an addition of one-year experience factor while keeping the base salary at $35,000 for all eligible staff. After discussion, including this would present a $20,000 deficit, it was seconded and carried.

Motion:  Carol moved to approve the Interim Senior Pastor letter authored by Steve Schild and Ben Ryan. It was seconded and carried.

Motion:  Carol moved to increase Pastor John’s salary position to the Senior Pastor level until the new Senior Pastor is installed. Motion was seconded and carried.

Motion:  Carol moved to approve the September 2019 financials as reported by Gary on 11/12/18. Motion was seconded and carried.

Business—2019 Budget: 

  • Gary presented a copy of the 2019 Proposed Budget Worksheet, revision #3 dated 11/5/18, for discussion.
  • After extensive discussion, it was agreed to revise this draft of the 2019 budget to include the following changes:
  1. Add $200,000 in First Fruits contributions to income
  2. Reduce the Business Management line item from $54,000 to $42,000
  3. Include 8 months of Pastor John’s salary at the Senior Pastor level and 4 months at Associate Pastor level with the assumption that the new Senior Pastor is installed by 9/1/19.
  4. Delete the Wyatt Rd. Campus sound tech from expenses
  5. Delete the external payroll services from expenses

The Board directed Gary to update the draft budget with these changes, reissue to the Board, and then format the 2019 Proposed Budget for use in presentation to the congregation at the November 27 congregational budget review meeting. (After a later email discussion on 11/18/18 by the Board, an email vote was conducted to direct Gary to proceed with budget revisions to include labor Option #1—no change in base salary of $35,000 and one year increase in experience factor—rather than Option #4—no change in base salary and no increase in experience factor. Motion carried.)

Upcoming Meetings:

  • Congregational Budget Review:  Nov. 27, 6:30pm, Sanctuary, R.D. Mize Campus
  • Annual Voters’ Meeting Assembly:  Dec. 9, noon, Auditorium, Wyatt Rd. Campus
  • Executive Board:  Dec. 10, 6pm, Room 1101, Wyatt Rd. Campus

The meeting closed with prayer.

From Executive Board—Charlie Johnson, Congregational Secretary
The Annual Voters’ Assembly Meeting of Timothy Lutheran Ministries met on Dec. 9. The meeting was called to order at noon by President Ben Ryan. This meeting was announced in advance in accordance with Timothy Lutheran’s Bylaws. Seventy-four members signed the roster, and a quorum was present.

Pastor John opened the meeting with prayer.

Annual Reports: Ben announced that a packet of Annual Ministry Reports was distributed upon entry to the meeting.

Called Staff Housing Allowance: Ben read the following motion from the Executive Board:
“WHEREAS, the Voters on February 21, 1993 established a Housing Allowance Standing Resolution, NOW, THEREFORE, BE IT RESOLVED that the 1993 Housing Allowance Standing Resolution be amended as follows:
Be it resolved that Timothy Lutheran Church, as a standing resolution to remain in force and in effect during 2019 until such time as amended or revoked, herby authorizes and establishes a housing allowance for each “Called Staff” person serving Timothy Lutheran Church in the amount each year up to 100% of that person’s gross annual compensation.”
It was moved, seconded, discussed, and carried.

Election of Lay Leaders:  Ben directed the congregation to review the complete list of proposed lay leaders, found on reverse side of agenda. It was moved, seconded, discussed and carried to approve the entire slate of officers as presented by the Nominating Committee, some of whom start a two-year term on January 1, 2019 while others finish a two-year term on December 31, 2019.

Call Committee Update and Approval of Proposed Senior Pastor Position Description:  Call Committee Chair and Elected Elders Director Steve Schild moved to approve the Senior Pastor Position Description as presented by the Call Committee. Motion was seconded, discussed, and carried.

Extending Divine Call to Mary Beth Self, ECC Director:  Elected Elder Director Steve Schild moved to extend a divine call to Mary Beth Self as ECC Director. The motion was seconded, discussed, and carried.

Proposed 2019 Budget:  Treasurer Gary Flandermeyer reviewed the financials with the Assembly. It was moved, seconded, discussed, and carried to approve the 2019 Budget of $2,779, 765.
Nomination of Synodical Officers:  Pastor John presented the following names for nomination:

  • President—David Maier and Tim Klinkenberg
  • 1st Vice President—Scott Sailor and John Denninger
  • Central Region Vice President—Dan May and Scott Seidler

It was moved, seconded, discussed, and carried to approve the slate of Synodical Officers as presented.

The meeting adjourned at 12:50pm.

Upcoming Dates to Remember:
Dec. 14—TLS Christmas Program, 7pm, Wyatt Rd. Campus
Dec. 16—Christmas Caroling, 2:30pm, meet at R.D. Mize lobby
Dec. 19—Advent Services, 4 & 6:30pm, R.D. Mize Campus
Dec. 24—Christmas Eve Services, 4 & 6:30pm both campuses, 10pm R.D. Mize Campus
Dec. 25—Christmas Day Service, 10am, R.D. Mize Campus
Jan. 2—First Fruits Prayer Service, 6:30pm, R.D. Mize Campus
Jan. 5—JourneyMen “Prioritize Your Journey” Bible Study & Breakfast, 8:30-11am, Family Life Center, R.D. Mize Campus
Jan. 5-6—Installation of Lay Leaders, all services
Jan. 8—Elected Elders meeting & Elder training, 6pm, Room 302, R.D.  Mize Campus
Jan. 14—Executive Board meeting, 6pm, Room 302, R.D. Mize Campus
Jan. 21—GIVE Commission meeting, 6pm, Room 302, R.D. Mize Campus
Jan. 26—Leadership Orientation, 9am, Fellowship Hall, R.D. Mize Campus
Jan. 28—GO Commission meeting, 6pm, Room 1101, Wyatt Rd. Campus
Jan. 28—GROW Commission meeting, 7pm, Room 102, R.D. Mize Campus
Feb. 2—LWML Brunch, 10am, Fellowship Hall, R.D. Mize Campus
Feb. 9—Women of Hope “Conquering Clutter”, 9:30am, Fellowship Hall, R.D. Mize Campus

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